With many companies becoming more and more efficient with the management of their time and money, cost-cutting has garnered tremendous importance. There come a plethora of companies that are seeking out ways to cut costs and prevent wasteful spending instead of splurging incessantly on stationery items that have a viable market. Just because you are cutting costs, doesn’t mean you should deprive your staff of the basic necessary stationery items that they would need.
List of Free Tips and Tricks to Reduce the Rising Office Stationery Costs
Here’s a low-down of some worthwhile tips to save money when you are looking to buy office stationery, while still getting the pertinent items for your business.
#1)Forge a definitive plan for next year/month
Before making any impulsive buying decision, firstly assess the amount of stationery each employee in your organization requires/would use. Especially when you are dealing with an office that houses a lot of employees, it always pays to plan ahead of time so you can buy in bulk and get a lot of discounts on wholesale stationery items. Also, if it suits you, you can choose an avenue from where you will supposedly buy all your stationery supplies.
There are two ways of doing this- Either go with the offline brick-and-mortar stores or shop online via E-commerce portals. There are many websites that sell office stationery online in India. Handpick anyone that best fits your criteria of durable, high- quality office stationery supplies and go ahead with them.
#2)Keep a tab on your ordering habits
Prepare regular reports which highlight what stationery items have been ordered. It’s a great way to start off on your cost-cutting routine to let people know that you are serious about controlling the office supplies and stationery budget. Preparation of graphical reports is a trendy way of dealing with nagging issues such as irrelevant spending on stationery and it helps spot duplication of items.
If your supplier is web-based or has an online presence, make sure you check with them to run reports at any time of the month, which consists of giving full and thorough details of what has been ordered and who ordered it and at which date/time, etc.
#3)Stick to company standard products
Decide upon what kind of stationery items are required at your workplace. If there’s a particular brand that fits into your criteria of all the necessary stationery supplies at your organization, then stick to it. Don’t let your staff cajole you into buying some expensive stationery from a premium brand just because it’s fashionable to do so.
#4)Always remember: Quality comes first
The age-old adage- quality is always better than quantity stands true to this day. A quality stationery item simply means that the product will be durable and pan out to be cost-efficient withstanding the test of time. That being said, there are a lot of products in the market that comes with varied price tags ranging from really low to very expensive.
Always take into consideration the price factor of the product that you’re going to use, as well as focus on the quality aspect of the products in tandem with their pricing. Also, go for a brand that has been used by your organization for years and has no faith lost on you. For example, Luxor markers available in the market have a good grip and are a staple brand for markers in India.
#5)Encourage responsible usage
Effective use and conservation of available resources at our disposal is the precursor to cut stationery costs. To begin with, shoot an email to all the employees at your workplace and gently highlight the importance of using stationery items judiciously in an eco-friendly manner. List out the perils of wastage of resources and how it seeds environmental degradation.
If employees are informed about their environmental obligations and responsibilities to improve the carbon footprint, it will certainly provide a fillip in sustaining the environment and will prove cost-effective to the organization in the long run.